Zoho Invoice

Zoho Invoice is a powerful free cloud-based invoicing solution designed to simplify the process of creating, sending, and managing invoices for small businesses or freelance environments.



Zoho Invoice for PC offers a wide array of basic features like customizable invoice templates, time tracking, and expense tracking and since it's based on a cloud architecture, it can be deployed almost instantly and become a cornerstone of daily accounting and financial payment processing.

In addition to that, its advanced features cover a large set of highly effective tools, including management of recurring invoices, multi-currency support, and integration with popular payment gateways, 3rd party apps and services, and of course other Zoho apps.

Originally released to the public in the late 2000s, this popular invoicing platform has helped hundreds of thousands of companies across many industries such as law firms, consultants, physiotherapy clinics, creative designers, musicians, photographers, entertainment industry businesses, startups, catering firms, landscaping businesses, real estate, construction, non-profits, churches, self-employed and others.



Main Features

• Customizable Invoice Templates – Create professional invoices that match your brand in minutes.
• Time and Expense Tracking – Easily track billable hours and expenses directly in the main dashboard.
• Recurring Invoices – Support for automatic invoicing for regular clients.
• Multi-Currency Support – Simplify financial transactions by automatic support for clients’ local currencies.
• Payment Gateway Integration – Accept online payments through PayPal, Stripe, and other popular payment gateways.
• Free access to all tools – Yes, this comprehensive invoice processing service requires no premium subscription, and features no built-in ads, contracts, or hidden fees!

Everything a small business needs

• Manage billing for multiple clients
• Generate invoices, retainers, and credit notes
• Customize for various currencies, languages, and tax regulations
• Safely store customer data
• Automate payment reminders
• Enable round-the-clock online payments
• Accept payments via cash, checks, and bank transfers
• Invite multiple users with role-specific permissions
• Extract insights from invoice reports
• Track project progress and time
• Digitally scan receipts and monitor expenses
• Offer a self-service portal for customers
• Allow clients to accept or reject quotes
• Seamlessly integrate with other business applications
• Access native invoice apps across all devices

How to Use

To use this web app, users are first required to create a free account and customize their invoice templates with their specific company or freelance branding. Then, users can freely start managing invoices for clients by focusing on either manual procedures or by logging time and expenses in the app which will lead to the automatically generated invoices.

Users are empowered to optimize their daily invoice processing workload by setting up recurring invoices for regular clients and setting up credentials for accepting payments through integrated payment gateways.

All in all, this service is one of the most streamlined and easy ways anyone from self-employed freelancers to small businesses can organize and manage their daily invoices.

User Interface

This cloud-powered service accessible from any modern browser features a clean, intuitive, and easy-to-learn interface that promotes easy access to all of its built-in tools. The main dashboard provides a quick overview of your current invoicing status, while the menu allows easy navigation to different features.

The main menu structure promotes the use of the main navigation tabs located on the left side of the app, including tabs such as Dashboard, Customers, Items, Estimates, Invoices, Payments Received, Recurring Invoices, Credit Notes, Expenses, Recurring Expenses, Timesheets, and Reports.

The UI is modular, enabling users to easily use all of its functions on displays of all sizes, from the small displays of smartphones to large TVs.

FAQ

What is Zoho Invoice?
It is a FREE cloud-based invoicing solution with a wide array of basic solutions for managing invoices in small business environments.

Is it safe?
100% yes. Since it is accessible only from a web browser, this app can’t infect any local PC hardware. In addition to that, it also uses strong encryption and security measures to protect user data from unauthorized access.

What payment gateways are supported?
PayPal, Stripe, 2Checkout, Braintree, GoCardless, WePay, and others.

Alternatives

QuickBooks  - Comprehensive solution for fully featured invoicing and accounting.

FreshBooks – Popular service for invoicing with comprehensive accounting features.

Pricing

This web-based invoicing service is 100% FREE with support for an unlimited number of customers. It does not support any PREMIUM plans, premium unlocks, or even ads.

However, there are some built-in limitations that make it best suited for self-employed freelancers and small businesses:

• Company/organizations can only hold up to 3 users.
• 3 custom fields/modules.
• A single user can manage only 1000 invoices per year.
• A single user can use 1000 API requests per day.
• All invoices feature "Powered by Zoho Invoice" branding.

System Requirements

Since this is a cloud-based invoicing solution accessible via any web browser, it does not require any specific local PC hardware requirement. Standalone mobile apps can be downloaded and used on iOS and Android devices.

PROS

• Customizable invoice templates.
• Time and expense tracking features.
• Recurring invoices and multi-currency support.
• Integration with payment gateways.
• 100% FREE for all users.

CONS

• Limited reporting features.
• A bit aged interface.
• Not suited for medium and large companies or organizations.

Conclusion

Zoho Invoice is a robust and user-friendly invoicing solution that is best suited for single users and small companies that handle up to 1000 invoices per year.

Its comprehensive features and integrations make it a great choice for very small businesses looking to streamline their invoicing processes without paying for PREMIUM invoicing solutions.