Microsoft To Do

Got something on your mind? Get Microsoft To Do. Whether you want to increase your productivity, decrease your stress levels, or just free up some mental space, Microsoft To Do for Windows PC makes it easy to plan your day and manage your life.

Accomplish what’s meaningful to you each day with My Day, intelligent and personalized suggestions to update your daily to-do list. Quickly capture and retrieve your lists and tasks across devices to help you stay organized at work, home, or on the go.

From consulting a simple grocery list to planning for a big day, shared lists help you stay connected with family, friends, and colleagues. Break tasks down into simple steps, add due dates, and set reminders to keep you on track.

Stay focused with My Day, a personalized daily planner with suggested tasks

• Get your lists anywhere, on any device
• Share lists and assign tasks with your friends, family, colleagues, and classmates
• Personalize your lists with bold and colorful backgrounds
• Set one-time or recurring due dates and reminders
• Break your tasks into manageable steps
• Add notes to any task
• Attach files up to 25 MB to any task
• Sync your tasks between Outlook and To Do
• Group your lists together by topic or project

Highlights

• Add to-dos that you'll focus on today to My Day, every day it wipes clean so you can start afresh
• Add, organize and schedule your to-dos from your phone or computer
• Set due dates and reminders to ensure you never forget important deadlines (or birthday gifts) again
• Use notes to add important details to your to-dos
• Create lists to help sort your to-dos for home, work, and everything in between
• Be productive from anywhere, thanks to To Do’s apps for your phone and computer
• Sync your Outlook tasks with the Microsoft To-Do desktop app

Whether it's for work, school, or home, To-Do helps you organize and simplify your plans. To Do app is free and available on all your devices.

Features

Task Lists: Create customized lists for specific purposes, such as work, personal tasks, or shopping.

Reminders and Deadlines: Set due dates and reminders to ensure tasks are completed on time.

Recurring Tasks: Automate repetitive tasks with recurring schedules.

My Day Feature: A daily planning tool that helps users focus on prioritized tasks.

Integration with Microsoft 365: Synchronizes with Outlook, enabling seamless task syncing and email-to-task conversion.

Collaboration: Share lists and tasks with others for group planning and productivity.

Cross-Platform Availability: Accessible on Windows, macOS, iOS, Android, and via web browsers.

Attachments and Notes: Add detailed notes or attach files to tasks for better context.

User Interface

Microsoft To Do’s interface is clean, modern, and easy to navigate. Its minimalist design ensures that users of all technical skill levels can interact with the app without confusion.

Key features are conveniently displayed on the sidebar, allowing quick access to lists, tasks, and settings. Customization options like themes and background images let users personalize their workspace, enhancing user satisfaction.

Installation and Setup

• Download the app from the Microsoft Store, App Store, Google Play, FileHorse.com or access it via a web browser.
• Install the app and sign in with your Microsoft account. If you don’t have an account, you can create one for free.
• Follow the guided setup to familiarize yourself with basic features.
• Optionally integrate Microsoft To Do with Outlook and other Microsoft 365 apps for a unified experience.

How to Use

Create a Task: Click the "+ Add a Task" button, name your task, and press Enter.

Organize Tasks: Group related tasks into lists by creating new lists from the sidebar.

Set Deadlines: Select a task, add a due date, and enable reminders if needed.

Prioritize with My Day: Move important tasks to the "My Day" view for focused attention.

Collaborate: Share lists with colleagues or family members by clicking the share icon.

Track Progress: Check off completed tasks to monitor progress.

FAQ

Is Microsoft To Do free to use?
Yes, Microsoft To Do is completely free. Premium features are unlocked through a Microsoft 365 subscription, which is optional.

Can I use Microsoft To Do offline?
Yes, you can use the app offline. However, syncing with other devices and services requires an internet connection.

How secure is my data on Microsoft To Do?
It uses industry-standard encryption to protect your data. Additionally, it complies with Microsoft’s stringent privacy policies.

Can I import tasks from other apps into Microsoft To Do?
Yes, tasks from apps like Wunderlist (its predecessor) or Outlook can be imported directly.

Does Microsoft To Do integrate with third-party apps?
While the app focuses on Microsoft ecosystem integration, third-party connections are possible through automation tools like Zapier or Microsoft Power Automate.

Alternatives

Todoist: Offers a more robust project management experience with advanced labels and productivity reports.

ClickUp: ClickUp offers a highly customizable workspace with features for task management, goal tracking, and time management.

Notion: Notion is a versatile workspace tool that combines task management, note-taking, and collaboration features.

Asana: Ideal for team collaboration and complex project management.

Google Workspace: A simple and lightweight option for users in the Google ecosystem.

Trello: Visual task management through kanban boards, perfect for creative workflows.

Pricing

This program is FREE for all users. However, additional integrations and premium features come with a Microsoft 365 subscription, which starts at $6.99/month for personal use or $12.50/user/month for businesses.

System Requirements

• Windows: Windows 11 and Windows 10
• macOS: macOS 10.13 or higher.
• iOS: iOS 12.0 or higher.
• Android: Android 5.0 or higher.
• Web: Compatible with major browsers like Chrome, Edge, and Firefox.

PROS

• User-friendly interface.
• Free to use.
• Seamless integration with Microsoft 365.
• Reliable syncing across devices.
• "My Day" feature encourages daily productivity.

CONS

• Limited advanced features for power users.
• Best suited for users already in the Microsoft ecosystem.
• No kanban view or advanced reporting tools.

Conclusion

This software is a highly accessible and practical Windows task management tool, particularly for those already using Microsoft 365. While it lacks some advanced features offered by competitors, its simplicity, seamless integration, and daily planning tools make it a top choice for individuals and small teams.

Whether you’re managing professional projects or personal errands, Microsoft To Do is a reliable companion in the quest for productivity.

Also Available: Download Microsoft To Do for Mac