Calendly

Calendly is a comprehensive scheduling and automation platform that allows individuals, teams, organizations, and companies of all size to dramatically overhaul the way their workforce organize their time, communicate, and set goals.



Built from the ground up to serve the needs of all organizational groups found in large companies, Calendly has quickly found popularity across the world, attracting more than 10 million users and support from popular companies such as Dropbox, eBay, Twilio, and others.

The core functionality of Calendly revolves around a highly versatile and modular scheduling dashboard that can automate many tasks such as notifying other users of meetings, sending reminders, extracting meeting scheduling information from external sources, managing meeting confirmation, requesting follow—up meetings, and much more.

To become a complete part of modern workflows, It can be easily integrated with a wide array of external productivity, communication, and collaboration apps from categories such as Sales and CRM (SalesForce, Keep, HubSpot, Freshsales, Pipedrive…), Video Conferencing (Zoom, Google Meet, Teams, Webex…), Marketing (HubSpot, Meta Pixel, Typeform, Unbounce, Livechat, Twilio…), Recruiting & ATS (Greenhouse, VideoAsk, Gem, JazzHR…), Payments (PayPal, Stripe, Stax), Analytics (Google Analytics, Meta Pixel),  Email clients (Gmail, Outlook, Mailchimp), website embed platforms (WordPress, Squarespace, Wix, Intercom), and much more (Slack, LinkedIn Messaging, Treelo, Monday.com, and others).

Some of the most often used premium services that Calendly is offering to include the management of group events, sending of automated notifications, reminders and follow-ups, text notifications, management of cancellation policies, invite redirection, as well as real-time analytics, actionable insights, and many more features aimed for teams, customization of workflow, integration, and business support.

FAQ

How does Calendly work?
Answer: Calendly is an online scheduling tool that integrates with your calendar to simplify the process of scheduling appointments. You set up your availability in Calendly, share your Calendly link with clients or colleagues, and they can choose a time that works for them from the available slots on your calendar.

Is Calendly free?
Answer: It offers a free plan with basic scheduling features. However, the free plan has limitations, such as only being able to connect one calendar, limited integrations, and no custom branding. Paid plans are available with more advanced features and customization options.

What integrations does Calendly support?
Answer: It integrates with a wide range of third-party apps and services, including Google Calendar, Outlook, Salesforce, Zoom, and more. You can also connect Calendly to Zapier to automate workflows and connect with even more apps.

Can I customize the appearance of my Calendly scheduling page?
Answer: Yes, It offers a range of customization options to help you brand your scheduling page to match your business or personal style. You can customize colors, fonts, logos, and more with paid plans.

How does Calendly handle time zone differences?
Answer: It automatically detects the time zone of each person scheduling an appointment and displays available times in their local time zone. This helps to avoid confusion and scheduling errors due to time zone differences.

Pricing

In addition to a wide array of premium features (that can be tested without restrictions during a 14-day free TRIAL for all new account holders), Calendly also supports a basic FREE tier that is best suited for individuals who want to automate many aspects of communication for their meetings.

The free version can manage one active event type, polls, one-off meetings, automated notifications, and a few other basic services. Premium offerings are separated into four subscription packs (Standard, Teams, and Enterprise).

Free Plan

For individuals starting out with basic scheduling

• One event type with unlimited meetings
• Connect one calendar and basic integrations
• Customize your booking page
• Automate event notifications
• Embed scheduling on your site
• Mobile app & browser extension

Standard - $10/seat/mo

For those with more sophisticated scheduling needs

Free Features plus:

• Unlimited event types with unlimited meetings
• Multiple calendars for availability and scheduling
• Integrations with Hubspot, PayPal, Stripe, and hundreds more
• Group (1-to-many) and collective (2-on-1) event types
• Reminders, re-confirmation requests, and other workflows
• More customization of your booking page, emails, and Calendly on your website
• 24/7 live chat support

Teams - $16/seat/mo

For teams who need advanced features such as reporting, meeting distribution, and automations

Standard Features plus:

• Connect to Salesforce to flow meeting data into the CRM
• Round robin events
• Route leads to the right calendar based on HubSpot lookup and form responses (Calendly, Marketo, Pardot, or HubSpot forms)
• Admin features for management of team events and permissions

PROS

• Comprehensive scheduling and automation platform
• Highly versatile and modular scheduling dashboard
• Easily integrates with a wide array of external productivity, communication, and collaboration apps
• Offers premium services and features aimed at teams, customization, integration, and business support
• Offers a free plan with basic scheduling features and a 14-day free trial for premium features

CONS

• Some advanced customization options require a paid subscription
• Some users may find the pricing plans to be too expensive for their needs